Minutes 22 May 2024

Hi Pump Track Trustee Meeting
7:30pm Wednesday 22 May

Present

Colin Myles
Edd Stonham
Tom McKeown

Minutes

• Ask Chelsea to see if Parish has lease archived. Potentially with Yvonne.
  • All agreed to ask Chelsea (parish clerk) directly. Tom to email.
• Ask Denis to get land registry record for Homefield Park. He is keen to help, and this maybe a nice way to bring more of the parish councillors in. Offer to cover cost ~£40.
  • Yes, happy to ask Denis to help with this item. Agreed to refund costs.
• Contact Ros Hathorn about Manor Park and informing County Farms of our proposal.
  • Ros has said to go ahead with publication. County Farms are unresponsive to her emails. Also contacting Council Community team.
• Decide when to publish results.
  • At the June Full Council, or sooner?
  • Thursday for HiHub newsletter.
  • Suggest 6 June – two weeks for people to read before FC, not inside half-term.
  • Agreed on Thursday 6^th June.
• Give Hi-Hub advance notice of the publication date so they can write. Offer to meet Hi-Hub journalist for Q&A/interview?
  • Tom to notify Hi-Hub
  • Agreed to offer meet.
• Formally request that we get on the June 17 Full Council agenda. Request and papers needed by Monday 10 June.
  • Yes. Tom to email clerk and chair
• Draft request letter to go in FC pack?
  • No – leave this with parish council
• Prep presentation for June FC. What to include? Who present?
  • Executive summary of report
  • All present happy to present
  • Offer to Dan to be involved, but not required.
• Print reports for the Full Council meeting
  • Yes, Tom to get quote for 10 copies at Print-Out
  • Get paper copies into Library.
• Plan for an AGM
  • Charity formed 26^th June, so should plan near that anniversary.
• Date
  • July before school holiday
  • Wednesday 3^rd or Wednesday 10^th July.  Edd to confirm once room booked.
• Charity return
  • Edd getting template policies from CCVS
  • Edd will circulate in email for approval.
  • Ready for charity return.
• Annual report
  • Summary of work done
  • Finance summary
• Advertising
  • Social media. Hi-Hub event post. Posters
• Location
  • Salvation Army Hall pending room booking confirmation from Edd.